£27,711 - £30,060 per annum

Job Purpose:
To assist in the carrying out of legal and administrative work in relation to any of the functions and services of the Council, primarily within the Housing Disrepair Team.
 
To assist in the carrying out of legal and administrative work in relation to any of the functions and services of the Council, primarily within the Housing Disrepair Team.
 
Responsibilities:

1. To undertake a personal workload of matters in relation to Housing Disrepair claims which will include but not be limited to:
   1. sending new claims to Housing & Resources in a timely manner.
   2. setting up electronic files.
   3. carrying out general legal administrative duties including sending information received from HSG disrepair, external solicitors, court or any other third parties to fee earners within the disrepair team.
   4. Assisting legal case holders with legal administration tasks including but not limited to sending out standard initial letters where there has been a lack of access. Other legal administrative tasks may include preparing and sending BACS payments to Finance or Exchequer services and assisting case handlers with general legal administrative duties such as diarising key dates in the outlook calendar or scanning documents.         
2. To participate in Team meetings and to take appropriate action in relation to matters arising at those meetings as required.
3. To contribute to initiatives within the Team, Section, Unit and Service generally.
4. To receive such training as is required.
5. To live the Council’s values in demonstrable ways.
6. To take personal responsibilities under and abide by the Council’s Health and Safety Policy.
7. To perform all functions and duties effectively and in accordance with the following:
   1. The Council’s Policies and Codes of Practice.
   2. The Council’s Constitution.
   3. Legal Services’ Standards, Objectives, Targets and Timescales.
   4. Legal Services’ Lexcel Procedures.
8. To carry out such other duties within Legal Services and the Council, and for other teams and colleagues as, from time to time, may reasonably be required, which are commensurate with the grade, experience  training and level of responsibility within the Council identified by the  Council. You may be required to attend meetings, tribunals and courts outside the boundaries of Leeds City Council.

PERSONAL SPECIFICATION ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.
 
Method Of Assessment will be through one or more of the following Application Form, Test, Interview or Certificate.
 
Qualifications

• Two A levels (A-C) or Paralegal qualification (E.g. Affiliate member of CILEX -includes completion of
• 5 CILEX level 3 units) or equivalent qualification.

OR 

• Four GCSEs (Grade A-C) or equivalent including Maths and English or appropriate alternative qualifications-for example level 3 NVQ in Administration and the applicant can demonstrate she/he has experience of working in a legal environment. 12 months experience in the past 5 years. 

Skills required

1. Ability to prioritise and organise workload.
2. Ability to work within time constraints.
3. Ability to work and communicate effectively as a member of a team.
4. Ability to relate effectively to people at different levels inside and outside the council.
5. Possess or have an ability to develop IT skills.
6. Ability to grasp and assimilate new information quickly.
7. Ability to work with minimum supervision within a supportive environment.
8. To draft and prepare clear and concise documents, reports, letters and memoranda..
9. Liaise with all levels of the Council and other organisations.

Behavioural and Other Related Characteristics 

1. Willing to abide by the Council's Equal Opportunities Policy in the duties of the post, and as an employee of the Council.
2. Willing to take personal responsibility under and abide by the Council's Health and Safety Policy.
3. Awareness of and an ability to respect the sensitive and confidential nature of the work.
4. Conscientious and committed approach towards completing tasks accurately and to deadlines to achieve the Division's objectives.
5. A commitment to manage change in a positive manner.
6. A professional approach and presentation.
7. A commitment to assist in the development and provision of high quality legal services.
8. A willingness to work occasionally beyond normal hours.
9. A willingness to adapt an innovative approach to work.
10. A commitment to the effective working of Legal and Democratic Services and the objectives of Leeds City Council.

PERSONAL SPECIFICATION DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities:  Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.
 
Knowledge required

1. A basic knowledge of general office procedures and practice.
2. Knowledge of Quality Management Systems and Best Value.

Experience required

1. Experience of working with Quality Management Systems.
2. Experience of working as an effective member of a team.

Closing date: 12 December 2024

For further information or to apply, please click on the 'Enquire/Apply' button below.